SmartHR’s online leave management system replaces outdated paper forms with a fast, accurate, and policy-driven platform — accessible on desktop or mobile — giving employees and managers real-time leave balances, automated approvals, and detailed analytics.
Leave forms are history
The SmartHR leave solution is an efficient, accurate and simple way to manage leave in your company.
In an online age, high performing employees do not have the time nor the patience to chase leave forms. Similarly HR departments need to focus on strategic actions rather than low value administrative tasks and leave enquiries. Financially, leave liability and absenteeism need to be accurately managed. The SmartHR on-line leave solution efficiently and accurately manages leave in your company.
- It has a number of features that enable employees and managers to check current and future leave balances, apply for leave online and check who has applied for leave before approving or declining an application
- Leave types and Leave rules are easily configurable to follow your company’s policies to ensure fairness and flexibility. You can also configure automatic task reminders to be sent to managers so that everything runs smoothly.
- The workflow and communication engine ensures that SmartHR adheres to your leave approval process while keeping employee, managers and HR informed via email or SMS wherever they are.
- Automatic task reminders can be sent to managers to ensure everything runs smoothly.
- Managers can see who in their team has applied for leave before approving or declining a leave application.
- Public holidays are automatically taken into account, so you don’t have to worry about them when managing your employees’ time off. Employees can attach sick notes when required.
- Employees can attach sick notes when required.
Management on the go
SmartHR Mobile
SmartHR launches our super smart mobile app for effortless application and approval of leave applications. It brings the powerful SmartHR rules-based leave engine to your smartphone.
Employees can check leave balances for all leave types as at any future date. Managers can approve or decline applications. Sick notes can be captured with your camera phone. In addition, employees can update their profiles.
Most importantly, SmartHR mobile opens up exciting possibilities for payslips, timesheets, performance reviews and training content delivery.
The SmartHR mobile can be activated for existing customer at your next upgrade.
SmartHR online leave is quick to implement with our team of professionals either at your premises or on the cloud.
The SmartHR leave engine has the flexibility to manage leave as a strategic HR tool for staff retention increasing leave days with years of service or awarding bonus leave. Leave policies can be applied at group or individual level. With SmartHR leave analytics your company’s leave liability can be monitored in real time. Sick leave trend reports can highlight problem areas and dramatically reduce unscheduled leave and identify sick leave abuse. In fact, just this saving could pay for the SmartHR online leave system. An audit trail records exactly how balances were calculated to prevent any disputes.
Best of all, SmartHR online leave is part of the SmartHR HRIS platform that gives you control over Payroll, T&A and Talent Management in a single solution.
For less than R10 per month per employee, can you afford not to be using SmartHR online leave?
Quick Q&A
Q: What is SmartHR Leave Management?
A: A fully online system that streamlines leave applications, approvals, and tracking, ensuring fairness, flexibility, and real-time visibility.
Q: Can it be used on mobile?
A: Yes — the SmartHR mobile app allows employees to apply for leave, attach sick notes, and check balances, while managers can approve or decline requests on the go.
Q: How does it handle leave rules?
A: It supports configurable leave types, policies, bonus leave, and service-based accruals, with public holidays automatically factored in.
Q: Can it help with compliance and disputes?
A: Yes — it includes a full audit trail, trend reports, and analytics to monitor leave liability, reduce abuse, and resolve queries quickly.
Q: Is it part of the wider SmartHR platform?
A: Absolutely — it integrates seamlessly with payroll, time & attendance, and talent management.
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